Configurations

The Configurations section of the Invoices plugin in AureusERP allows you to define and customize key parameters that affect how customer and vendor invoices are managed. These settings streamline payment processing, taxation, categorization, and bank details for a more efficient and accurate invoicing workflow.

Bank Accounts

Why it's used: Bank accounts are essential for recording and processing payments to and from customers or vendors. They enable reconciliation and help track financial transactions in the system.

Bank Account Creation

To set up a bank account:

• Navigate to Invoices → Configurations → Bank Accounts → New Bank Account as shown below.
• A modal will open with the following fields:
  • Account Number: Enter the full bank account number.
  • Bank: Choose from the dropdown or click the ➕ icon to create a new bank.
    • A new modal appears with fields:
      • Name
      • Bank Identifier Code
      • Email
      • Phone
      • Address
  • Account Holder: Select from registered Customers or Vendors.

These accounts will be used for payment reconciliation during invoice or bill processing.

Incoterms

Why it's used: Incoterms define responsibilities for shipping, insurance, and tariffs between buyers and sellers—important for international transactions.

Incoterms Creation

Define international commercial terms (Incoterms):

• Navigate to Invoices → Configurations → Incoterms → New Incoterms.

• A modal will open with fields:

  • Code: (3 characters only, e.g., CIF, FOB)
  • Name: Full name or description of the term

Incoterms help in setting payment responsibilities and shipment terms in both vendor and customer transactions.

Payment Terms

Why it's used: Payment terms define when invoices or bills are due and allow for discounts on early payments, improving cash flow and clarity in business transactions.

Payment Terms Creation

To configure when payments are due:

• Navigate to Invoices → Configurations → Payment Terms → New Payment Terms.

• Enter the following:

  • Payment Term: Name of the term (e.g., Net 30, Immediate)

  • Early Discount: Toggle to enable early payment discounts

    • If enabled:
      • Discount Percentage
      • Number of Days to Pay

  • Reduced Tax: Options: On Early Payment, Never, Always (upon Invoice)

    

Once created, you are redirected to the View Payment Term page where you can manage Due Terms.

Manage Payment Due Terms

Clicking Manage Due Terms redirects to a dedicated management screen:

• One default due term with 100% value is already present.

• Click New Payment Due Term to open a modal with fields:

  • Value: Enter percentage or fixed value
  • Due: Description or label
  • Delay Type: Options include:
    • Day After
    • Day After End of Month
    • Day After End of Next Month
    • Days End of Month On
  • Days on the Next Month: Applicable for monthly delay types
  • Days: Enter number of days for the delay
  • Payment Term: Select from all existing payment terms

Payment terms determine the due dates for invoices and bills—automatically calculating deadlines and discounts where applicable.

Categories

Why it's used: Categories organize invoice items such as products or services into logical groups, improving reporting, filtering, and item management.

Category Creation

Organize your invoice line items into categories:

• Navigate to Invoices → Configurations → Categories → New Categories.

• Fill the fields:

  • Name: e.g., Women's Clothing
  • Parent: e.g., All > Clothing (select from dropdown)

Categories help in product segmentation for both purchases and sales, improving tracking and reporting.

Attributes

Why it's used: Attributes allow you to define variations for invoice items (e.g., size, color), which influence pricing and provide flexibility in product/service invoicing.

Attribute Creation

Define product/service attributes for invoicing:

• Navigate to Invoices → Configurations → Attribute → New Attribute.

General Section

• Name: Label of the attribute (e.g., Size, Fabric)
• Type: Select one of the following:
  • Radio
  • Select
  • Color

Options Section

Depending on the type selected, the fields vary:

• Name: Option name (e.g., Medium, Blue)
• Extra Price: Additional cost added to base product price

Useful in customizing invoices by associating variants with products or services.

Tax Groups

Why it's used: Tax groups bundle multiple tax rates into a single entity, simplifying the application of compound taxes (e.g., GST + CESS).

Tax Group Creation

Group similar taxes together:

• Navigate to Invoices → Configurations → Tax Groups → New Tax Groups.

• Fill in the fields:

  • Company: Select company for which the group is created
  • Country: Specify the applicable country
  • Name*: Tax group name
  • Preceding Subtotal: Reference value before tax calculation

Tax groups are used in invoices and bills to apply grouped taxes efficiently.

Tax

Why it's used: Taxes define how prices are calculated with or without tax, based on country, region, and item type. They're vital for accurate billing and compliance.

Tax Creation

Define individual tax rules and formulas:

• Navigate to Invoices → Configurations → Tax → New Tax.

• Fill in the general fields:

  • Name: Label for the tax (e.g., Tax 15%)
  • Tax Type*: Sale, Purchase, None
  • Tax Computation*:
    • Percent
    • Fixed
    • Group
    • Division
    • Custom Formula
  • Tax Scope: e.g., goods
  • Status: Enable or disable tax

Advanced Options

• Invoice Label: Display name on invoices
• Tax Group: Select from existing groups or create new
• Country: Specify applicable country
• Included in Price: Options:
  • Default
  • Included
  • Excluded
• Affect Base of Subsequent Taxes: Toggle
• Base Affected by Previous Taxes: Toggle
• Description: Internal use
• Legal Notes: Regulatory details

Taxes affect how totals are calculated for both customer invoices and vendor bills.

Summary

These configurations are the backbone of the invoicing system in AureusERP. They ensure that your accounting, billing, and payment operations are consistent, localized, and compliant with internal policies and external regulations.